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AP/AR Specialist

Are you a detail-oriented financial professional with a strong background in accounts payable and receivable? Do you thrive in an organized environment where accuracy and efficiency are key? Heritage Pools LLC is looking for an AP/AR Specialist to manage financial transactions, ensure timely payments, and maintain accurate records.

As Charleston’s leading pool builder, financial accuracy and efficiency are critical to our success. This role plays a key part in managing financial operations, ensuring smooth transactions across multiple departments.

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Job Overview

The AP/AR Specialist is responsible for overseeing accounts payable and receivable, processing payments, managing vendor relations, and maintaining accurate financial records. This position requires strong attention to detail, organizational skills, and the ability to work collaboratively across departments.

Position Details:

  • Location: Charleston, SC
  • Job Type: Full-Time
  • Reports To: Office Manager

Key Responsibilities

Accounts Receivable (AR)

  • Receive and process payments across all departments.
  • Call and email past-due accounts for collections.
  • Create and send recurring invoices, ensuring no invoice exceeds 45 days.
  • Maintain and update customer payment profiles for auto-billing.
  • Follow up on failed recurring payments and collect outstanding balances.

Accounts Payable (AP)

  • Enter new vendors into Salesforce and maintain up-to-date vendor records.
  • Manage COI documentation for subcontractors.
  • Review and enter vendor bills, ensuring accuracy before payment processing.
  • Audit and reconcile monthly Bank of America statements.
  • Process and order company credit cards upon request.

Financial & Inventory Coordination

  • Verify vendor pricing to ensure cost-effectiveness.
  • Process warranty claims and follow up on payments.
  • Manage new construction payment schedules and ensure job progress aligns with payments.
  • Assist the warehouse team with invoice verification and material tracking.

Qualifications and Requirements

Education & Experience

  • High school diploma or GED required.
  • Experience in accounting, bookkeeping, or finance is preferred.

Skills & Physical Requirements

  • Strong organizational and analytical skills.
  • Ability to work with deadlines and manage multiple tasks efficiently.
  • Ability to lift, bend, and stand for extended periods.

Additional Requirements

  • Must pass a background check and drug screening.
  • Valid driver’s license and reliable transportation.

Perks and Benefits

  • Competitive salary based on experience.
  • Comprehensive health benefits package.
  • Paid time off for work-life balance.
  • Professional development and growth opportunities.

Why Join Heritage Pools?

As part of our team, you’ll:

  • Play a crucial role in ensuring the financial stability of Charleston’s top pool company.
  • Work in a collaborative and organized environment.
  • Have the opportunity to grow within a company that values accuracy and efficiency.

How to Apply

Ready to take the next step in your career? Here’s how to apply:

  • Submit your resume and a cover letter highlighting your experience and qualifications.
  • Include references that speak to your leadership and problem-solving skills.
  • Applications are reviewed on a rolling basis—apply today to join our team!
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Join Us and Keep Our Finances Running Smoothly

If you’re an experienced AP/AR professional looking for a stable and rewarding role, we’d love to hear from you. Apply today and be part of a company that values precision, accountability, and teamwork.

Apply Now

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